We store all of the data that we need in order to maintain our relationships with customers and clients. This data ranges from records including full name, email address and country, to more extensive records that include full name, telephone number, email address, home and work address, as well as details of dependants.
For tax purposes, if you attend a class or buy a product, we will store your tax or VAT identification number and all of the data that we need to issue a correct invoice in all of the jurisdictions in which we operate.
In addition, if you attend a class or buy a product, we will also keep a record of that transaction to be able to discern whether you meet the prerequisites for advanced classes and to be able to check whether you meet the requirements to become an Talk To The Entities facilitator.
We will also keep a record of your certification to be able to provide all of the services agreed in our Certified Facilitator Agreement and to enable you to perform your business as agreed with us.
We may store both your shipping address, for product delivery, and your billing address, which can be used to verify credit card payments or other methods of payment.
Within Talk To The Entities, the individuals with access to your data are those requiring those data to be able to fulfill our contractual agreements with our customers and clients. These may include our communications and marketing team, our event organizers, administrative staff and contractors.
Furthermore, if you are a Talk To The Entities facilitator, the support teams for the different groups of facilitators will have access to your data to be able to provide you with the support and information you require for your business as an independent contractor.
In addition, outsourcing work on specialist tasks within IT and accounting, for example, sometimes requires us to grant consultants access to your data whenever and wherever this is required to fulfill our legal obligations towards official authorities or to develop and improve our services.
In addition to our internal team and the external agencies with whom we work, all Talk To The Entities facilitators listed on our website are granted access to your basic data (full name, email address, mailing address country and phone number) when you register for one of their classes through the general website WWW.ACCESSCONSCIOUSNESS.COM.
This applies to live (in-person) classes, telecalls and online courses, as well as classes offered live via audio and live-streamed classes.
A facilitator gains access to your basic data only when you sign up for one of his/her classes. The facilitator does not have access to your class or product history or your tax or VAT number.
As mentioned above, we share your data with those Talk To The Entities facilitators with whom you choose to take a class. Since all of our facilitators are licensed independent contractors, to share data with them we have data-sharing subcontracts in place. Talk To The Entities is a franchise system that uses a shared worldwide marketing tool via the website WWW.ACCESSCONSCIOUSNESS.COM.
We do not share your data with facilitators with whom you have not taken a class.
All facilitators/subcontractors are bound by the same data protection agreement to which we adhere.
We keep the data stored as long as…
• we have a relationship with you as customer, client or interested party
• we are legally obliged to, for tax purposes
• until you unsubscribe or ask us to delete your information
As a customer, you have the right to…
• manage your email or paid subscription
• correct any and all information we have stored
• request details of the data we have stored regarding you
• request deletion or limitation of your stored data
If you would like to update, change or amend your data, please let us know by contacting us at this email address: INFO@TALKTOTHEENTITIES.COM
If you would like to be deleted from our database, please contact us here: PERSONAL DATA page.
Yes, as a customer or client, you must provide the data we need to be able to fulfill our contractual obligations within the various services we offer.
Depending on what you are requesting from us, we will ask you to provide information that may range from your full name, email address and country to more extensive details including full name, telephone number, email address, home and work address, as well as details of dependents.
We do not perform any form of automated profiling. Sometimes we will check what topics a client may be interested in based on his/her previous choices of classes or products.
We do not share your data or sell it to any external agencies. Checks on prerequisites for advanced classes are processed automatically.
We use multiple systems for storing your data to fulfill our contractual agreements with customers and clients and that also enable us to operate globally.
In general, information is stored in cloud services and on computers in the United States of America, the European Union and Australia. Geographical locations may differ between the different services we provide.
Talk To The Entities staff, contractors and the external agencies with whom we work have all signed NDAs (Non-Disclosure Agreements) and DPA’s (Data Protection Agreements). They have also been trained in data protection.
The stored data can only be accessed through security-protected entry points by users with permission to access the information. All Talk To The Entities facilitators/sub-contractors have signed data protection agreements safeguarding the information we share with them. We also offer written and online data protection information, which is available to the facilitators free of charge.